Directors are looking for smarter ways to manage board meetings in a time that is constantly evolving. Instead of relying exclusively on paper-based approaches, directors are turning to software that allows them to access digital documents and collaborate in the cloud. This permits the review of meeting documents prior to the event. This can also free time during the meeting.
The most effective general meeting software will permit members to comment and back up points of view with the specific passages that are being discussed so that there is no confusion over what is meant. This also enables key administrative discussions to be done outside of the meeting so that it does not interfere with the actual event.
The ability of a board portal to prepare an agenda that incorporates all relevant reports and materials is a further benefit. This allows the meeting to begin according to plan and avoids problems or questions from being raised at the wrong time on the agenda, or left unanswered.
The software must also provide printer-friendly formats for all documents. This is because some directors still prefer to print out their copies of their documents for a variety of reasons such as personal convenience to a sensitivity to working on screens for long periods.
A lot of the top software providers for board meetings will offer versions of apps that are designed to be viewed on desktop, tablet or smartphone so that participants of meetings can examine agendas online or offline. Some of them will allow users to create annotations inside the app.